• Part Time
  • Hull

Website Emmaus

Charity

Job title: Administrator/Finance Assistant
Reports to: Community Leader
Location: Emmaus Hull & East Riding

Overall Purpose of the Job

To provide administration and finance support to the Emmaus community and team, to enable the community to operate effectively

Administration

  • To carry out general administration to support the management of the community
  • To deal with phone calls to support the community
  • Housing Benefit Claims and managing schedules
  • To manage the stock and ordering of supplies for the community residential
  • To carry out inspections of the community premises to ensure compliance to health and safety, food safety, and other legislation
  • To manage the compliance calendar and repairs schedule
  • To produce community performance reports
  • Run appeals for the community
  • Weekly team meeting minutes
  • Support with the policy review calendars
  • Data returns to funders and commissioning bodies
  • Support with internal communications within the community

Finance

  • To support the finance lead in the preparation of weekly allowances, holiday, leisure, savings, leaving allowances, and housing benefit records
  • To enter financial data onto monitoring spreadsheets to enable progress to budget to be monitored
  • To enter financial data on CL
  • To enter donor and sponsor details relating to the community of CL
  • To deal with phone calls to support the community operation
  • To manage the stock and ordering of supplies for the community house

General

  • To ensure activities meet with and integrate with organisational requirements for quality management, health and safety, legal stipulations, policies and general duty of care and professional boundaries
  • To understand and work in accordance with the principles of Emmaus International and uphold its values and ethos.

Community Administrator Assistant Person Specification

  • Excellent demonstrable skills – general computer literacy- windows, excel, MS Office
  • Good numerical and finance skills
  • Experience of working as an administrator
  • Desirable to have experience of computer based accounting systems
  • Desirable to have GCSE maths and English
  • Organised and effective time manager
  • Desirable to have experience of working with vulnerable adults
  • Excellent communication skills
  • Experience in maintaining professional boundaries

Personal Characteristics

  • Recognises, responds and adapts appropriately to change easily
  • Flexible and adaptable to the needs of the community and business
  • Has an understanding of and belief in equality
  • Effective communication skills – including written, verbal, listening skills
  • Enthusiastic with a ‘can do’ attitude
  • Has the ability to interpret complex situations/problems and identify solutions which meet individuals and organisational needs
  • Has an understanding and empathy in the work of Emmaus, and ability to uphold Emmaus’s values
  • Strong emotional resilience and able to identify when external support is needed for self and others

Terms and Conditions of Employment

  • Salary of £18,065.00 – Full time 37.5 hours per annum – PT/ pro rata
  • Working Hours for this post is 16 hours per week, Tuesday to Friday 10am -2pm although alternate Wednesdays will need to be 11am – 3 pm
  • Annual Leave – 25 days per annum F/T pro rata P/T, plus 8 bank holidays
  • Pension – Stakeholder pension
  • Training & Development – Individually tailored induction, training, and development
  • Employee Assistance – a 24/7 employee assistance scheme is available

To Apply

To apply please complete Emmaus application form available on our website, we will not accept CV’s for this role.  If you need any further information please email Sally@emmaushull.org.uk.

Safeguarding and Right of Work in the UK

The role will involve working with companions and in the community, then the role will need to have a Disclosure and Barring Service (DBS) check carried out. This is to check the criminal records and that the person is not barred from working with ‘adults at risk’. Some companions can be classed as adults at risk. An adult at risk is anyone that has one or more of the following:

  • Does not understand certain decisions or transactions
  • Are unaware of their rights or how to complain
  • Have communication difficulties
  • Have limited life experiences
  • Are socially isolated
  • Have low self esteem
  • Are dependent on others for their basic needs

The additional details form is needed to check any previous convictions. After interviews, the successful candidate will need to provide evidence of right to work in the UK and complete a DBS check.

  • How we store and use your personal information

Your completed application form and other information will be stored in a password protected folder throughout the interview process. It will be stored for six months, to enable equality monitoring and also to enable us to contact you in the future should any other suitable posts become available. However, if at any time you wish us to delete your information, then please do not hesitate to contact us and it will be destroyed.

The application form will be passed onto other members of the panel. But before it is passed on, the personal information will be removed. This includes:

  • Name
  • Address
  • Age
  • Marital Status

This is to protect your personal information, but also to enable us to shortlist ‘blind’, so that the recruitment process is fair and equitable and we are encouraging a diverse workforce.

To apply for this job email your details to adminteam@emmaushull.org.uk.